Administration
Every Form, Call, And Letter
Social Security. Banks. Creditors. Subscriptions. We identify every institution that must be notified and handle every interaction on your behalf—completely and correctly.
Who This Is For
Built For The People Holding It Together.
We primarily support adult children, executors, and families managing the administrative responsibilities after a death—the people fielding the calls, gathering the documents, and trying to close out a life while grieving it.
Adult Children
Coordinating from out of town, between siblings, or while raising your own family.
Named Executors
Personally responsible for getting it right, often without prior experience.
Surviving Spouses
Facing months of paperwork on top of the loss itself.
Our Operational System
Someone Has A System. That Someone Is Us.
Every engagement moves through the same five operational stages—so families always know what's happening and what comes next.
01
Intake
Confidential conversation. Scope confirmed in writing.
02
Triage
Urgent deadlines, notifications, and risks mapped within 48 hours.
03
Coordination
We execute calls, closures, and institutional outreach on your behalf.
04
Tracking
Weekly status reports. Every action logged in a shared record.
05
Resolution
Final completion report. Estate operationally closed.
What We Do
Handling The Administrative Weight Of Loss.
When a loved one dies, dozens of urgent tasks accumulate immediately. Holding Ground steps in so your family can grieve without bureaucratic overwhelm.
Coordination
One Person. Consistent Presence.
Your dedicated advisor coordinates between attorneys, financial institutions, and government agencies so you never have to manage multiple professionals at once during the most difficult time of your life.
Completion
Clear Resolution, Documented
From urgent 30-day notifications to full estate settlement spanning 12–18 months, every task is tracked and confirmed. You receive a final report so you know the estate is fully closed.
The Process
How Holding Ground Works
01
Free Consultation
A complimentary 30-minute conversation to understand your situation, answer questions, and recommend the right service tier. No pressure, no obligation.
02
We Assess & Plan
Your dedicated advisor reviews all documents, identifies every required task, and builds a clear action plan with timelines and responsibilities.
03
We Do The Work
We contact agencies, close accounts, file claims, and coordinate with attorneys and financial institutions—handling every interaction entirely on your behalf.
04
Clear Resolution
You receive a final report confirming every item completed, every account closed, and every loose end tied—so the estate is fully and verifiably settled.
200+
hours saved per family
The average family spends over 200 hours on post-death administration. Holding Ground handles it all.
Service Packages
The Right Level Of Support For Your Situation
All packages include a dedicated advisor, fixed-fee pricing, and a final completion report.
Immediate Relief
The First 30 Days
Urgent account closures, agency notifications, and immediate coordination in the critical first month.
$2,500 – $4,000
Fixed flat fee
- Social Security & benefits notification
- Bank & financial account closures
- Subscription & service cancellations
- Creditor and insurance notifications
Complete Administration
Full Estate Coordination
End-to-end estate administration from death through final distribution, managed entirely by our team.
$8,000 – $15,000
Fixed flat fee
- Everything in First 30 Days
- Probate coordination & support
- Life insurance claims management
- Property & asset inventory
Most Comprehensive
Full Concierge
White Glove Service
A fully dedicated team handling every aspect with priority access and bespoke estate management support.
$20,000+
Custom scoped engagement
- Everything in Full Estate Coordination
- Dedicated senior advisor
- Complex multi-state asset management
- Priority 2-hour response guarantee
Ongoing Membership
Family OS
Pre-planning, digital vault, executor preparation, and guidance before you ever need our concierge services.
$25/month
or $240/year — 2 months free
- Secure digital vault for documents
- Executor readiness checklist
- Annual planning review call
- Priority access when needed
Not sure which package fits your situation? Talk to an advisor—it's free and there's no pressure.
Why Families Trust Us
Credentials & Commitment
Bonded & Insured Coordinators
We're professional administrators who manage the logistical details families shouldn't have to face alone. Every engagement is backed by bonding, liability insurance, and strict confidentiality protocols. We work with your attorney and executor—handling the work, not the legal decisions.
Fixed-Fee Transparency
No hourly billing surprises. You know the full cost upfront. We believe grieving families deserve financial clarity, not uncertainty.
One Dedicated Advisor
You work with a single named advisor throughout your engagement—not a call center, not rotating staff. Continuity when you need it most.
"After my father passed, I was completely overwhelmed. Holding Ground took over every single call and notification. Two months later, everything was resolved. I could actually grieve without the constant administrative pressure."
MR
Margaret R.
Full Estate Coordination client